PLEASE NOTE: All NEW rules and information are noted in
RED. Please read carefully.
The Laramie County Fair Board welcomes you to
the 2017 Laramie County Fair. We encourage you to participate in this year’s
- The Laramie County
Fair Board reserves the final and absolute right to interpret these rules and
regulations and arbitrarily settle and determine all matters and differences
that may arise.
- The Laramie County
Fair is a member of the International Association of Fairs and Expositions
(IAFE) who supports the IAFE National Code of Show Ring Ethics. It is the
exhibitors’ responsibility to read, understand, and comply with the IAFE
National Code of Ethics. A full description of the IAFE National Code of Ethics
is located at www.fairsandexpos.com.
- All shows are open for
- Special rules are
published in each department and division where necessary. If there is a conflict between the special
rules of any department and division and the General Rules and Regulations of
the Laramie County Fair, the General Rules and Regulations of the Laramie
County Fair will govern. Refer to individual Departments and Divisions for
special rules and regulations.
- By making entry to the Laramie
County Fair each exhibitor, exhibitor’s parent(s) and legal guardian
acknowledge that he/she has read, understands, accepts and will abide by the
liability requirements and all policies, rules and regulations of the Laramie
- 4-H Educators and FFA
Advisors are responsible for administering and assuring all exhibitors are
complying with all rules, policies and regulations of their respective
organizations as well as the Laramie County Fair.
- Liability Statements
- All exhibitors and
exhibits must comply with the policies and regulations of the Laramie County
Fair. The Laramie County Fair Board,
Employees, agents, elected and appointed officials will in no case be liable or
responsible for any loss or damage that may occur to or with any exhibit. Each exhibitor shall indemnify the Laramie
County Fair Board, Employees, agents, elected and appointed officials against
all legal or other proceedings in regards thereto, as well as damage, injury or
loss to any other person or property, caused by the exhibitor, or any other
person or property, or any of the animals exhibited by him/her, or arising out
of, or in any way connected with, such exhibition of any of the animals so
- I hereby acknowledge
that engaging in activities in connection and association with the programs,
events and activities of the Laramie County Fair carries an inherent risk of
injury, property damage and financial loss, including, but not limited to,
physical, financial risks and risks to property. I also acknowledge and understand that the
Laramie County Fair makes no representations, guarantees, assurances or
warranties for safety, function or my continued participation, in regard to its
actions, plans, work, activities, events, equipment or supplies. In full acknowledgment of the inherent risks
my request to participate is hereby consented.Further I do hereby, for
myself, my heirs, personal representatives and assigns release and discharge
the Laramie County Fair, Laramie County and/or any of their elected officials,
employees, agents, volunteers and their successors and assigns from all
actions, causes of action, damages, claims or demands both direct and
consequential, for all known or unknown personal injuries, property damage or
financial loss resulting from or arising out of, or in connection with, my
request to participate in events, activities, programs or other actions in
association with or at the direction of the Laramie County Fair.I certify and warrant
that I have read and fully understand the foregoing Release. Further, I am REQUESTING TO PARTICIPATE AND
RELEASING OF LIABILITY, freely, voluntarily and without coercion and in
consideration of the opportunity to participate in activities of the Laramie
County Fair and other good and valuable consideration. I further certify that I
am 18 years of age or older. If I am a
minor, my parent or guardian, fully participates in and acknowledges the
contents and effect of this waiver and release on my behalf.
- All fair participants
including but not limited to exhibitors, spectators, vendors, entertainers,
superintendents, etc. causing property damage will be responsible to the
injured party either by paying for any and all damages directly to the injured
party or by paying subrogation claim made by the injured party’s insurance
- A $50.00 non-refundable
fee is required to protest decisions made at the Fair.
- Official written rules,
regulations and policies may not be protested during Fair.
- All protests must be
submitted in writing to the Laramie County Fair Office, be signed by the
protestor(s) and be accompanied by the $50.00 non-refundable fee.
- The written protest must
state the cause of the complaint or appeal and must be delivered immediately
upon the occasion for the protest.
- All protests will be resolved
by a representative of each respective show.
A 4-H Educator will resolve protests associated with all 4-H Division
Shows, a FFA Advisor will resolve protests associated with all FFA Division
Shows and the Fair Manager will resolve protests associated with all youth,
open class and contest Division Shows and the decision by 4-H Educators, FFA
Advisors and the Fair Manager shall be final. The 4-H Educator, FFA Advisor and
Fair Manager may allow interested parties to present arguments for and against
the protest, as time and logistics permit. A Protest Committee may be
assembled to provide advice and recommendations to resolve the protest.
- Judges may exercise
their discretion in the application and implementation of applicable rules and
guidelines, and such discretionary decisions by Judges may not be protested.
- Arrival/Departure of Entries
- All exhibits must be
in place for inspection by the public and/or judges in accordance with the Fair
schedule published within this book.
- All livestock exhibits
will be released the last Saturday immediately following the 4-H Sale.
- Removing an exhibit
prior to release time without permission of the Fair Board will result in
forfeiture of all premiums and may preclude future exhibiting privileges.
- Exhibition Hall exhibits
will be released the last Saturday from 10:00 am to 3:00 pm.
- The Fair Board, Staff
or Superintendents will not be responsible for items left or not picked up at
the designated times.
- Each FFA, 4-H, Open
Class, Fair Fun static (non-animal) and animal exhibit in the Fair must have an
entry listing on the correct official paper entry form or online.
- All exhibitors, 4-H
Clubs and FFA Chapters must have a completed exhibitor profile in ShoWorks
entered by the exhibitor online or by submitting a paper entry form by the
entry deadline in order to enter a class, show or contest and to receive
premiums and awards.
- Official Fair entry
forms and online entry are available at www.laramiecountyfair.com. Paper entry forms may be scanned and emailed to firstname.lastname@example.org , faxed to 634-4511, mailed to 3967 Archer Parkway, Cheyenne, WY 82009.
- Entry deadline is
midnight June 30th of current fair calendar year.
- Late entries will be
accepted July 1st thru midnight July 15th on a paper entry form with a $25.00
late entry fee per exhibitor to the Fair Office.
- Only entries
considered hardship will be reviewed on a case by case basis by the Fair Board
after July 15th.
- The late entry fee of
$25.00 will apply to all entries postmarked after June 30th. The Fair office is
not responsible for mailed entries that do not arrive by the entry deadline.
- The $25.00 late entry
fee is nonrefundable and non-negotiable.
- All open class entries
are limited to Laramie County Residents. All 4-H and FFA entries are limited to
Laramie County 4-H members and Laramie County FFA Chapter members.
- Exhibits must be the handiwork of the exhibitor and must not have been
previously shown at the Laramie County Fair.
- Entry tags can be picked up during the designated dates and times listed
in the Fair book and at www.laramiecountyfair.c at the Fair Office at 3967
Archer Parkway, Cheyenne, WY 82009. Only entry corrections will be done during
the designated dates and times and no additional entries will be accepted
without Fair Board approval. If you are unable to pick up your tags during this
time, entry tags will be available for pick up at the Exhibit Hall starting the
day exhibits are accepted.
- The Laramie County Fair will not be responsible for any loss, damage or
injury to animal exhibited, or for any article of any kind or nature that may
be lost or destroyed or damaged in any way. Each exhibitor will be responsible
for any injury that may be occasioned to any person by an animal owned or
exhibited by him, and demands of any type that may arise out of negligence or
injury occasioned by an animal owned or exhibited by the person in charge of
such an animal. Exhibitors show at their own risk. Neither the Fair Board nor
its officers or agents will be liable in any case for any lost, damage or
accident that may occur.
- This policy does not apply to the Lamb, Goat, Hog and Heifer Jackpots.
- Premiums and Awards
- No trophy will be
awarded or sponsored by any individual or group without the permission of the
Laramie County Fair Board.
- Premiums and awards will
only be awarded to exhibitors, 4-H Clubs and FFA Chapters that have a completed
exhibitor profile and official entry in ShoWorks either entered by the
exhibitor online or by submitting a paper entry form by the entry deadline.
- Judges will not award
prizes to any unworthy exhibit. It is the intention of the Fair Board that no
premium or distinction of any kind be given to any animal or article that is
not deserving. The rule will be adhered to whether or not there is competition.
The awarding of a trophy for those classes so designated is at the discretion
of the judge of that class. When there are fewer than three exhibits in any
class, some classes can be combined and the judge will award whatever placing
the exhibits deserve on the basis of quality. When there is no competition
between exhibitors in a class, only one award will be given. No exhibit will be
eligible for more than one premium in any one class.
- No premium shall be
awarded, nor will any premium be paid on any animal or article not mentioned or
classified in this premium list.
- Premium checks will be
made payable to the exhibitor name designated on the entry form and mailed to
the address provided by the exhibitor.
- Exhibitors are
responsible for notifying the Fair Office of any change to the exhibitors
- Exhibitors who receive
premiums above the reporting limits set by the IRS will be required to complete
a W-9 prior to receiving their premium check.
A Form 1099-MISC will be mailed to you for your taxes.
- If multiple entries
are submitted in departments, divisions and/or classes that only allow one
entry then the highest placement will be paid a premium and all others will be
disqualified from a premium payment.
- Premium checks must be
redeemed by December 31st of current fair year to avoid forfeiture.
- All exhibitors requesting consideration for adjustment of a premium must
submit their request online at laramiecountyfair.com or by mail on a premium
adjustment request form to Laramie County Fair, 3967 Archer Parkway, Cheyenne,
WY 82009. Mailed premium adjustments must be post marked by September 30th of
current year. No adjustments will be
considered after September 30th of current year. Requests made by phone will not be accepted.
- Animal and Livestock Policy
- ALL LIVESTOCK ARE
REQUIRED TO GO THROUGH THE VET CHECK BEFORE UNLOADING.
- All market animals will
enter in the appropriate Market Animal Division. 4-H and FFA designations,
breeds and weights will be determined at the final weigh-in. Each market animal exhibiting/showing must
have an entry in ShoWorks and the correct ear tag number listed. NO EXCEPTIONS
- All livestock will be
checked in by the barn superintendent and assigned stalls. No animal will be
stalled without first checking with the barn superintendent. Closing time for
check-in and weigh-in in all livestock areas will be in accordance with the
- No livestock will be
- 4-H and FFA exhibitors
are responsible for complying with all State Brand Laws and all Wyoming animal
health laws. Exhibitors must be in possession of proof of ownership at all
times during the Fair.
- No animal or exhibit may
be entered by more than one exhibitor within any given year.
- No animal or exhibit may
be shown in both FFA and 4-H within any given year.
- No animal can be shown
in Market and Breeding in the same year.
- Born & Raised Youth
Show animals must be pre-entered. Born & Raised Youth Show determination
WILL NOT be done at the scale.
- All 4-H Club and FFA Chapter exhibits and entries must be pre-entered in
the 4-H Club and FFA Chapter name. The
4-H Club and FFA Chapter name must be the exhibitor name but can be entered by
the youth, 4-H Leader or FFA Advisor online through ShoWorks or on a paper
- All lambs entering the Lamb Ultrasound Contest must be weighed at the
Archer Fairgrounds on the designated calendar dates.
- The 4-H Grand Champion and Reserve Market Beef, Sheep, Swine and Goat will
compete against the FFA Grand Champion Market Beef, Sheep, Swine and Goat for
the combined 4-H/FFA Grand Champion Trophy.
- Any animal exhibited in the 4-H or FFA Divisions must have been owned by
the exhibitor on or before the date specified in department rules.
- In the interest of ensuring the maximum possible fire protection rating,
the Laramie County Fair Board will require wood shavings as the primary bedding
material for animals exhibited at the Laramie County Fair. Poultry and rabbits without trays at the
bottom of the cage must have bedding on the ground under the cage. However, because of special health
considerations, ONLY Dairy Goats and Breeding Sheep will be permitted to use
the bedding material of their choice.
All other animals will be bedded on wood shavings. While the Laramie County Fair does provide
some bedding, exhibitors need to provide additional bedding if the bedding that
is provided is not sufficient.
- All livestock must be kept in assigned stall areas while on the
fairgrounds. All exhibits will be in stalls from 8 a.m. to 7 p.m. daily for
exhibition. Any animal ineligible to show may not remain on the fairgrounds.
Stall cards for all livestock, poultry, and rabbit exhibits must be in place
and properly filled out. Replacement cards will be made available for those
that have become torn or soiled. Failure to abide by this policy will result in
forfeiture of premiums. Superintendents can request that any uncontrollable
animal be sent home.
- Laramie County Fair Fitting and Grooming Policy
- 4-H and FFA members must
accompany, care for and exhibit their own livestock. A 4-H and FFA member is
expected to take care of and groom/fit their own animal. However, in the
interest of safety and education, a member may be assisted both at home and at
the Laramie County Fair. Assistance is defined as a learning situation where
the person doing the assisting is educating the youth member as to the
technique in fitting and showing. This person is allowed only to show the youth
member the proper skill or technique/skill required. Violations of this rule
must be reported to the Show Management before the animal enters the ring. A
decision by the Show Committee will be made before the animal is allowed to
enter the ring. If a youth member is found to be in violation of the fitting
policy, he or she may be disqualified from competition in any 4-H/FFA Division,
including Showmanship Contests.
- Camp Space
Reservations will be available beginning June 1st from 8:00 AM-4:00 PM Monday
thru Friday at the Fair Office 3967 Archer Pkwy.
- Camp space fee is
$50.00 per space per unit for the week of fair. Check or cash only. Exact amount required.
- The $50.00 fee must
accompany reservation form in order to reserve space.
- Campers and RV’s are
required to stay within designated camp space. Pop outs cannot extend past
assigned camp space.
- No mailed or phone
reservations will be accepted.
- Campers are
responsible for any damages or refuse left in camper spaces.
- Unsightly or damaged
spaces may result in cancellation of reservation for the following year.
- There will be no
spaces available until the first Saturday of fair. Please do not arrive before this time.
- No camping will be
allowed on the grounds unless proper health and fire regulations are met.
- NO juvenile camps will be permitted. Each campsite must be supervised at
all times by an adult (age 21 & over).
- Self-contained units will be allowed to remain in the park providing no
waste material is expelled from the unit. Campers who do not have waste
facilities will be allowed, provided all trash and debris are disposed of in
barrels located around the park, and restrooms facilities are used.
- ABSOLUTELY NO TENTS will be allowed to be set up on the grounds under any
- Your assistance in meeting city fire and health codes is requested.
- Driving-Fire-Health-Safety Rules for Frontier Park
- Certain fire lanes as
posted must be kept open for minimum safety. No hay or grain can be stored in
or within 25 feet of any wooden stall or barn. A 25 foot fire lane must be kept
open directly in front of all barns and stalls, and trailer and camper units
cannot be left in these areas without maintaining proper safe distance from
fire lanes. Any electrical hook-up can only be made at properly designated
electrically grounded units. The park will be patrolled daily by fire and
health authorities. A warning will be issued and time given to correct
deficiencies. A second notice will be cause for ejection from the park. No
privately owned heavy equipment will be allowed on the grounds (i.e. tractors,
- Any electrical
equipment used by an exhibitor at Laramie County Fair must be UL approved and
meet City of Cheyenne electrical code.
- The road between the
Beef Barn and the Swine Barn will be closed after weigh-in and will not be
reopened until after the 4-H Sale on Saturday.
- For your safety as
well as others-BICYCLES AND DOGS WILL ONLY BE ALLOWED IN DESIGNATED AREAS. NO
DOGS OR BYCYCLES IN LIVESTOCK BARNS OR EXHIBIT HALL. According to City Ordinance No. 1756 all dogs
must be kept on a leash while on public property.
- No vehicles will be
allowed in or around the barns between 8 am. Monday morning and the conclusion
of the 4-H Sale on Saturday.
- Effective October 6,
2014 the Laramie County Fair Board has banned all public use of ATV’s
(All-Terrain Vehicle), RUV’s (Recreational Utility Vehicle) and Golf Carts at
Frontier Park with the exception of Fair Staff Official Use and Emergency
- Curfew will be 10:30
p.m. on all nights.
- No vehicles will be
allowed in or around the barns between 8 am. Monday morning and the conclusion
of the 4-H Sale on Saturday.
- Barn and Division
Superintendents, as Laramie County Fair representatives, shall have charge of
the department assigned to them. The
Superintendent will have responsibility of the stalls, pens, or display spaces
in their department. Arrangement of
pens, stalls, and exhibit space will be under their supervision. It shall be the duty of each Superintendent
to inform the judges, in their department, of the policies governing the shows
and awards before judging begins. Each
Superintendent is responsible with caring for and posting the judging books of
their department. They must see that all
placings and awards are duly and properly entered and awarded. It is the responsibility of the
Superintendent to insure that upon completion of the show/contest that the
original judging book is immediately submitted to the Fair Office.
- Herdsmanship is a
competition for how well exhibitors care for and present their animals to the
general public during fair. This is
directly related to public perception of animal care and gives owners the
chance to educate people about the animals.
All animal exhibitors are automatically entered and judged in this